verwaltoo

Invoice Processing

Extract data from incoming invoices and sync them directly with your accounting software in seconds.

Line Item Extraction

Process batches of PDF invoices by automatically extracting IBANs, tax IDs, and line items.

Duplicate & Fraud Detection

Automatically flag duplicate invoice numbers and ensure secure payment workflows.

V
verwaltoo
Connected to ERP
Attachment
"Process this batch of invoices from the landscaping company."
Extracting Invoice Data...
Vendor: Landscaping Co.
Total: €850.00
IBAN: DE12...
Synced to ERP successfully
Message
verwaltoo
...

How our self-learning agents work

Bridging the gap between your properties and your legacy systems.

Field Input

Ambient Voice
Site Photos
Messy PDFs

verwaltoo

Context Vault
Retrieves company rules & learned skills
Self-Improvement Loop
verwaltoo listens to feedback and improves logic over time

Deterministic Action

Sync with ERPcasavi, facilioo, Impower
Draft Legal DocsCompliant notices
Queue DispatchesMaintenance & Repair

"Eyes-Up, Hands-Free" Data Capture

You don't need another mobile app. verwaltoo operates via ambient voice and quick photos. Speak naturally while you work, and verwaltoo structures it in the background.

The Context Engine

verwaltoo doesn't just transcribe; it translates. It maps a Facility Manager's spoken symptom to a maintenance code, a Property Manager's photo to a handover protocol, and an Accountant's invoice to an SAP deduction.

Continuous Learning & Voice Programming

Build agents simply by talking to them. verwaltoo converts user feedback and past experiences into reusable, hard-coded "Skills", improving over time without needing IT support.

Action, Not Just Archiving

Turn observations into workflows. verwaltoo drafts defect tickets, generates legal notices, and queues maintenance dispatches. Your property teams just hit 'Approve' at the end of the day.

Seamlessly connects to your business.
A single AI layer for all your ERPs.

verwaltoo acts as the intelligent system of engagement, feeding clean, structured data into your existing systems of record.

System of Engagement
verwaltoo
Systems of Record:DOMUScasaviHaufeAareonfaciliooiDWELLImpower

Header & Line Item Extraction

You say/upload:
"Process this batch of 50 PDF invoices from the landscaping company."
Agent Action:
Agent extracts IBAN, tax IDs, line items, and totals for each invoice, readying them for the accounting system.

Duplicate Detection

You say/upload:
"Upload invoice #2024-55 from the cleaning service."
Agent Action:
Agent flags that invoice #2024-55 was already processed last month and halts the payment workflow to prevent double payment.

Ledger Account Suggestion

You say/upload:
"New invoice from 'City Snow Removal Services'."
Agent Action:
Agent recognizes the vendor and context, and automatically suggests the 'Winter Maintenance' cost center for the booking.
GDPR Compliant

Enterprise Trust Built In.

verwaltoo processes sensitive field data with absolute privacy. Built for the strict compliance needs of European enterprises.

100% GDPR Compliant

German data protection standards (DSGVO) out-of-the-box. Your data is processed securely in the EU and never retained longer than strictly necessary.

Zero Data Training

Your proprietary business processes, patient data, and site protocols belong to you alone. We guarantee zero model training on customer data.

Isolated Execution

Every action executes in an isolated environment, ensuring strict multi-tenant separation and preventing cross-contamination between customers.

Ready to give your property teams their time back?

See how verwaltoo can act as the intelligent frontend for your existing systems.